August 19, 2013

AES Broadcast #2013067

Tips on How to Resolve AES Fatal Errors

Fatal Error Response Code: 622

Fatal Error Response Code: 503

When a shipment is filed to the AES, a system response message is generated and indicates whether the shipment has been accepted or rejected. If the shipment is accepted, the AES filer receives an Internal Transaction Number (ITN) as confirmation. However, if the shipment is rejected, a Fatal Error notification is received.

To help you resolve AES Fatal Errors, here are some tips on how to correct the most frequent errors that were generated in AES this month.

Narrative: Schedule B/HTS Number Unknown

Reason: The Schedule B/HTS Number is unknown in AES.

Resolution: A Schedule B/HTS Number must be provided on every shipment, unless an Export Information Code of HH for household goods is reported.

Verify the Schedule B/HTS Number, correct the shipment and resubmit.

Narrative: License Code Missing

Reason: The License Code/License Exemption Code is missing.

Resolution: A License Code/License Exemption Code must be reported on every shipment.

Valid License Codes reportable in AES are contained in Appendix F-License and License Exemption Type Codes and Reporting Guidelines.

Verify the License Code/License Exemption Code, correct the shipment and resubmit.

For a complete list of Fatal Error Response Codes, their reasons, and resolutions, see Appendix A - Commodity Filing Response Messages.

It is important that AES filers correct Fatal Errors as soon as they are received in order to comply with the Foreign Trade Regulations. These errors must be corrected prior to export for shipments filed predeparture and as soon as possible for shipments filed postdeparture, but not later than ten calendar days after departure.

For further information or questions, contact the U.S. Census Bureau's AES Branch.

Telephone: (800) 549-0595, select option 1 for AES

Email: askaes@census.gov

Online: www.census.gov/trade

Blog: blogs.census.gov/globalreach

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